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Group email messages can keep popping up one after the other and may or may not be relevant to every single person marked in the group. They create a standard set of replies to roll out, adding just a touch of personalisation to it.Ĭonvert your group email accounts into shared inboxes This will help you save a lot of time which otherwise writing a mail from scratch would require.Ī lot of companies and individuals follow this. Create different categories based on the kinds of replies you send and you can customise it accordingly for various replies. If you find yourself typing the same message over and over again, you can create your own templates for similar responses. It can also send you reminders, help you schedule emails and set up auto-responses. You can keep your inbox from receiving emails for as long as you want. Boomerang for Gmail is an easy tool that acts as a personal secretary.
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If you are overwhelmed with the number of emails in your inbox and do not want to deal with it at the moment, you can take control of these, when you send or receive them. Follow the two-minute rule for these emails: If it takes less than two minutes, do it now.Īs for the remaining 80 per cent, take some time to reply or follow any of the tips here to manage them better (or trash them out). The 20 per cent emails are the ones that require immediate attention and reply. These can be emails from top clients, emails related to recent projects that will help you achieve breakthrough work, speaking opportunities, invitations to workshops etc. In other words, the focus needs to shift to 20 per cent of the emails we derive the highest value from. In order to effectively manage email, we’ve got to focus on only 20 per cent of the inputs that lead to 80 per cent of results.